Admin Assistant

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STATE INFORMATION TECHNOLOGY AGENCY (SITA)

REFERENCE NR : VAC05079
JOB TITLE : Admin Assistant
JOB LEVEL : B5
SALARY : R 184,452 – R 307,420
REPORT TO : Regional Head of Department
DIVISION : Prov EC: Provincial Management
 Department : Provincial Management
LOCATION : Eastern Cape: East London /Bhisho
POSITION STATUS : Fixed term Contract- 3 years (Internal/External)

Purpose of the job
To provide Administrative Assistant support to the sub-department and ensure corporate support across the unit. administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Key Responsibility Areas
 Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department;
 Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reached relevant identified parties;
 Perform general office duties;
 Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department;
 Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to the satisfaction of the division; and
 Provide management support to the sub departmental Budget.
 
Qualifications and Experience
Minimum: Grade 12 plus secretarial/office administration diploma.
Experience: 1 – 2 years working experience within a secretarial of administrative support role to a senior manager or executive in general office practices or procedures.
 

Technical Competencies Description
Knowledge of: Knowledge of principles and practices of organisation, records management and general administration
Basic principles and practices of bookkeeping.

Skills: Effective Communication; Writing skills; Analytical; Interpersonal skills; Problem solving and decision making; Computer Literacy; Attention to Details; Office Management; Ability to operate standard office equipment; Ability to follow written and oral instructions.

Other Special Requirements
Project administration / coordination would be an added advantage.
Provide high-level.



How to apply
Internal candidates must apply using this email address[email protected]
External candidates must apply using this email address[email protected]

Closing Date: 21 July 2020

Disclaimer
SITA is Employment Equity employer and this position will be filled based on Employment Equity Plan. Correspondence will be limited to short listed candidates only.
 If you do not hear from us within two months of the closing date, please regard your application as unsuccessful.
 Applications received after the closing date will not be considered. Please clearly indicate the reference number of the position you are applying for.
 It is the applicant`s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
 Only candidates who meet the requirements should apply.
 SITA reserves a right not to make an appointment.
 Appointment is subject to getting a positive security clearance, the signing of a balance score card contract, verification of the applicants documents (Qualifications), and reference checking.
 Correspondence will be entered to with shortlisted candidates only.
 CV`s from Recruitment Agencies will not be accepted
 CV’s sent to incorrect email address will not be considered.

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