Personal Assistant

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PERSONAL ASSISTANT (2 POSTS) 
SALARY : R257 508 per annum (plus benefits) 
CENTRE : Johannesburg Head Office Corporate Services Ref No: SD/2020/07/33 (01 Post) 
Social Crime Prevention and VEP Ref No: SD/2020/07/34 (01 Post) 

REQUIREMENTS : Secretarial Diploma or equivalent qualification with 3-5 years experience in rendering a support service to Senior Management. A valid drivers’ license. Knowledge on the relevant legislation/policies/prescripts and procedures. Computer literacy (Microsoft Word, Excel, Outlook and PowerPoint, Project Office) is essential. Skills and Competencies: Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette, High level of reliability, ability to do research and analyse documents and situations. Basic knowledge on financial administration. 

DUTIES : Provide Secretarial/administrative support service to the Manager. Receive telephone calls in an environment where, in addition to the calls for the Senior Manager, discretion is required to decide to whom the call should be forwarded. In the process the job incumbent should finalize some enquiries. Operate and ensures that office equipment, e.g fax machines and photocopiers are in good working order. Render administrative support services. Scrutinize routine submissions/reports and make notes and/or recommendations for the manger. Respond to enquiries received from internal and external stakeholders. Provide support to manager regarding meetings. Collect and compile all necessary documents for the manager to inform him/her on the contents. Record minutes/decisions and communicate to relevant role-players, follow-up on progress made. Support the manager with the administration of the manager’s budget. Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. 

ENQUIRIES : Ms T Mbhense Tel No: (011) 355 7703 
APPLICATIONS : Please forward applications, quoting the relevant reference number to The Gauteng Department of Social Development, 69 Commissioner Street, Thusanong Building, Johannesburg or Private Bag X35, Johannesburg, 2000 for attention- Ms T Mbhense Tel No: (011) 355 7703 

NOTE : The selection and appointment of candidates is subject to positive vetting and verification requirements as per government policy and procedures. 

CLOSING DATE : 7 August 2020

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