Technical Officer – Database Administrator


Job Title: Technical Officer – Database Administrator
Peromnes Grade: P11 = R381 376.89 CTC
Location: Head Office Pretoria
Reporting Line: Manager Engineering and Geohazards
Overall Job Purpose: The primary role of the Database Administrator is to maintain geotechnical databases by preparing, capturing, recording, indexing, verifying, storing, updating, archiving and safeguarding of all geotechnical data and contribute to building and maintaining of the geotechnical data warehouse, including data structures, for purposes of data analysis and operational reporting within the business unit.
Key Responsibilities:
Rendering of effective geotechnical database (hard and soft copy of reports) administration and support services
Monitoring and administering of report submissions from external Clients
Responsible for archive management, filing and record keeping of geotechnical report submissions
Effectively manage the geotechnical database by applying good practices of database design, data integrity and data backup
Ensuring proper and timeous maintenance and updating of the geotechnical database
Perform database queries, also collating of data and compilation of input forms
Retrieve archives requested for scientific research by keeping records of records retrieved
Store and maintain supplemental archives
Responsible for all archiving executions of activities by inputting and retrieving information Provide and maintain geotechnical data and associated documentation to internal and external Stakeholders
Actively contribute to processes associated with the geotechnical data administration
Ensure geotechnical data infrastructure integrity, performance, capacity and service continuity
Capturing all received transactions completely, accurately and timeously
Ensuring all requests for manual capturing of transactions are clear and complete
Completing and accurately registering the geotechnical data on the relevant system timeously
Attaching all schedules/documents to data confirmation to be distributed accordingly
Filing and sorting all data confirmation by user code, action date within agreed timeframes
Maintain an effective filing system for ease of tracking and retrieval of documents
Develop a database of contacts and updates regularly to ensure current information
Assist in the implementation of Records and Document Management Systems within business unit
Maintain documentation of all geotechnical data activities carried out in the business unit
Maintain an efficient and effective correspondence and document management system
Complete own projects tasks and follow-up as directed and/or instructed
Escalate and report progress and/or any other technical problems to supervisor / Manager
Provide reports related to work received and work completed
Maintain updated records of all project documents in the project archives for easy of traceability
Adherence to prescribed geotechnical databases Standard Operating Procedures
Assist with the maintenance and update of Standard Operating Procedures when required
Ensure appropriate quality control
Ensure that office equipment and tools are properly maintained and are in good working order
Participates in relevant and application training courses, workshops etc as needed/directed
Contribute to the knowledge exchange or sharing activities
Compile and submit own Personal Development Plan

Key Personal Attributes:Customer orientation
Communication skills (Oral and Written)
Teamwork and collaboration
Report writing skills
Sense of urgency
Work under pressure
Qualification and Experience:Grade 12
NQF Level 5 in Diploma in Administration or equivalent qualification
Three to Five (3 – 5) years’ working experience in a Database Administration environment
Fully computer literate with an intermediate level of MS Office
Experience and sound knowledge of database administration support practices
Exposure to database management and maintenance
Ability to capture data, operate computer and collate/archive geotechnical data and electronic documents
Ability to manage and maintain geotechnical data files and databases / electronic documentation
Ability to interpret relevant directives and compile management report
Able to input text and numeric data into spreadsheets and databases
Excellent data entry / typing speed
Well-developed interpersonal skills
Attention to detail and accuracy
Project Administration capabilities
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
If you meet the above requirements and wish to apply, please send your application to 
Please quote the position title (Technical Officer Database Administrator) as reference when submitting your application.
Closing Date: 06 August 2020

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