PERSONAL ASSISTANT

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PERSONAL ASSISTANT REF NO: TDH 011 /2020
Directorate: CEO’, s Office
SALARY : R257 508 -R303 339 per annum (plus benefits)
CENTRE : Tshwane District Hospital
REQUIREMENTS : Grade 12 with Secretarial National Diploma/Office Administration qualification
or equivalent with 5years experience in rendering a support to Senior
Management .Knowledge on the relevant legislation/policies/prescripts and
procedures. Computer literacy (Microsoft Word, Excel, Outlook and Power
Point, Project Office) is essential. Proficient users of Microsoft Office suites and
will be subject to test.Skills and Competencies. Language skills and the ability
to communicate well with people at different levels and from different
backgroungs.Good telephone etiquettes, High level of reliability, ability to do
research and analyse documents and sutuations.Basic knowledge on financial
administration .Code 08 driver’s license is an added advantage. Ability to work
under pressure.
DUTIES : Provide Secretarial /administration support service to the CEO.Manage the
diary of the CEO and support the CEO with the administration of the SNT on a
monthly basis. Receive telephone calls in an environment where in addition to
the calls for the Senior Manager, discretion is required to decide to whom the
call should be forwarded in the process the job incumbent should finalize some
enquiries. Operate and ensures that office equipment e.g. fax machines and
photocopies are in good working order. Render administrative support
services.Scrutunize routine submission/reports and make notes and/or
recommendations for the manager. Respond to enquiries received from
internal and external stakeholder’s .stakeholders. Provide support to the CEO
regarding meetings, record minutes /decisions and communicate to relevant
role-players, follow –up on progress made. Collect and compile all necessary
documents for the manager to inform him/her on the contents that includes
reports for the AG.Study the relevant Public Service and departmental
prescripts/policies and other documents and ensure that the application thereof
is understood properly.
ENQUIRIES : Dr Nkusi S Tel No: (012) 354 –7653
APPLICATIONS : Applications must be sent directly to: Tshwane District Hospital, Private Bag
X179, Pretoria, 0001 OR hand deliver to Cnr Dr Savage and Steve Biko Road,
Pretoria.
NOTE : The appointed employee will be subject to Personnel Suitability check and
medical surveillance as required in the HBA at no cost.People with disabilities
are welcome to apply .Applications must be filled on a Z83 Form accompanied
by a comprehensive cv.at least three references must be on a CV .Candidate
must ensure that all qualifications and ID are certified copies and copies are
not older than 6months.Applications must indicate the post reference number
on their applications.Please note that Tshwane District Hospital is a COVID 19
Hospital, drop your CV in a box at the gate with the securities .If you do not

receive a response within 3 months, note that your applications was not
succesful.
CLOSING DATE : 18 September 2020
POST 21/454 : PERSONAL ASSISTANT REF NO: ERVH2020/12
Directorate: Administration and Management
SALARY : R257 508 per annum (Level 07) (plus benefits)
CENTRE : Edenvale Regional Hospital
REQUIREMENTS : Minimum requirements: Matric plus relevant secretarial/Office Administration
Diploma or Degree with 2 or more years of experience in secretarial/ office
administration environment. Excellent computer skills in Microsoft office. Must
have an eye for detail, Excellent organizational skills, ability to multi-task,
excellent communication, and report writing skills, ability to work under
pressure, professional etiquette as the face of the CEO/ senior manager’s
office. Must have high level of reliability and ethics, commitment to work
beyond the call of duty, be able to maintain high level of confidentiality, have
tact and discretion. Be able to work in a team and independently.
DUTIES Provide administration and overall secretarial/receptionist support to the CEO’s
office. This will, inter alia entail the following: – Establish and maintain efficient
administration system for work coordination. Office management, diary
management, organize and plan logistics for meetings, take minutes and
ensure proper record keeping. Ensure strategic decisions taken in meeting are
actioned timeously. Organize refreshments for visitors and other stakeholders
that may engage with the office. Screen correspondences and receive
telephone calls. Receive and direct correspondence to relevant managers or
departments. Create and maintain an appropriate filling system. Operates
office equipment like fax machines and photo copiers. Order and manage
standard items like stationary, refreshments e.t.c and has understanding of
cost center management and cost containment. Remains abreast with the
procedures and process that apply in the office of the CEO. Studies the
relevant Public Service and department prescripts/policies and other
documents to ensure that the application therefore is understood properly.
Drafts routine correspondence and reports if required. Collects all relevant
documents to ensure the CEO is prepared for meeting.
ENQUIRIES : Mr. JKA Buthelezi Tel No: (011) 321 6003
APPLICATIONS to be send to: Edenvale hospital, Resource Department Private Bag X 1005,
Edenvale, 1610 or hand delivered to: Edenvale hospital, Pedestrian gate (Next
to taxi Rank), Applicants are encouraged to email their applications at
Hrpool.edenvale@gauteng.gov.za Modderfontein Road, Edenvale,. People
with disability are encouraged to apply.
NOTE : The institution reserves the right not to fill this post. Signed Z83 Application
form with certified copies of qualifications and ID
CLOSING DATE : 18 September 2020
POST 21/455 : HUMAN RESOURCE OFFICER REF NO: CHBAH 312 (X1 POST)
Directorate: Human Resource
SALARY : R257 508 – R303 339 per annum (Level 07) (plus benefits)
CENTRE : Chris Hani Baragwanath Academic Hospital
REQUIREMENTS : Grade 12 with 3 years’ experience in Recruitment and Selection. Computer
literacy (Ms Office). Must have knowledge and experience in the operations of
the PERSAL System. Must be able to plan, organize and coordinate the
activities of the section. Experience in dealing with the public. Ability to
communicate well with people at different levels and from different
backgrounds. High level of reliability. Ability to deal with conflict and maintain
discipline. Ability to handle multiple information maintain confidentially. Sound
verbal and written communication skills. Ability to act with tact and discretion.
Good telephone etiquette. Strong analytical, thinking, problem solving and
interpersonal relationship skills. Good office management skills. Document
flow and record management skills. Must be able to work under pressure and
also be able to work independently, but possess the skills to operate within a
team. Must be self-motivated. Ability to handle tasks of multidisciplinary nature.
Knowledge of processing appointments for PERSAL capturing. Knowledge
and application of the Batho Pele Principles and knowledge of the Labour
Relations processes. Must be conversant with all legislation pertaining to
Recruitment and Selection procedures e.g. Basic Conditions of Employment

Act, Public Service Regulations, Public Service Coordinating Bargaining
Council resolutions, Departmental Recruitment and Selection policy,
Employment Equity Act, to mention just a few. Ability to interpret prescripts
governing the sphere of the operations of the Unit. Applicant should be
prepared to undergo Medical surveillance as an inherent job requirement.
DUTIES : Reporting to the Assistant Director, the incumbent will ensure effective support
in Recruitment, Selection and Appointment processes. Supervising the
activities within Recruitment and Selection. Ensure proper adherence to the
Recruitment and selection legislation framework. Monitor daily planning,
scheduling and deadlines of team members (direct and indirect reports). Assist
and support team members on a daily basis and manage attendance. Maintain
Recruitment and Selection database. Conduct safekeeping and recordkeeping
of personnel, shortlisting and interview information. Type
documents/correspondence and conduct proper filing thereof. Render effective
personnel administration in accordance with the regulatory frame work and
guidelines relating to general office function. Adhere to timelines. Attend to
Recruitment and Selection related telephonic, verbal and audit queries in a
professional manner and give guidance and advice. Record, organize, control,
store, and retrieve information. Submit weekly and monthly stats. Ensure
safekeeping of documents and filing of all related documents. Contribute to the
Hospital’s planning and procurement processes on a daily basis. Attend
workshops, meetings and training as approved by manager. Maintaining of
user-friendly office. Adhere to all legal instructions given in writing or verbally
by a senior staff member. Sit in at shortlisting and interviews as an advisor.
See that policies and procedures are adhered to. Supervise team members.
Coach and support practitioners in their activities. Overall management of the
team and review thereof (Contracting, quarterly review and final assessment).
ENQUIRIES : Ms. A Werth Tel No: (011) 933-8970
APPLICATIONS : Applications should be hand delivered to The Director: Human Resource, Chris
Hani Baragwanath Academic Hospital between 8am and 3pm at Ground Floor,
Main Admin Building or posted to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808 or Email to:
Chbah.recruitment@gauteng.gov.za.
NOTE : Applications must be submitted on form Z83 fully completed, obtainable from
any Public Service Department or on the internet at
www.dpsa.gov.za/documents. Documents to be attached is ID document,
copies of qualification/s including matric and relevant council registration
certificate and proof of current registration (Where applicable). Failure to
submit all the requested documents will result in the application not being
considered. If you have not been contacted within three (3) months after the
closing date, please accept that your application was unsuccessful.
Candidates will be subjected to Personnel Suitability Checks (PSC) –
Verification (Reference checks- provide at least 3 off which one must be
immediate supervisor, identity verification, qualifications verification, criminal
record checks, credit/ financial stability checks and employment verification).
The recommended candidate may be subjected to medical surveillance as
required by the Occupational Health and Safety Act, Act 5/1993. CHBAH
reserves the right to utilize practical exercises/tests for Non-SMS positions
during the recruitment process to determine the suitability of candidates for the
post(s). The Gauteng Department of Health is guided by the principles of
Employment Equity; therefore, all the appointments will be made in accordance
with the Employment Equity target of the department. People with disabilities
are encouraged to apply.
CLOSING DATE : 18 September 2020

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