SECRETARY AND HUMAN RESOURCE

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DEPARTMENT: STRATEGIC EXECUTIVE MANAGEMENT SERVICES

POSITION: SECRETARY TO THE SPEAKER 
LEVEL: 9 
SALARY SCALE: R 258 808.18 – R 307 404.74 (EXCLUDING BENEFITS) 

REQUIREMENTS: Diploma in Office Administration / Secretarial (NQF level 4), computer Literacy, two (2) years’ experience in secretarial or/and Office Administration. 

SKILLS, KNOWLEDGE AND ATTRIBUTE: Attention to detail, planning and organising, Communication skills, computer literacy, Time management, knowledge of office management procedures. 

KEY PERFORMANCE AREAS: Ascertain that all administrative issues in the office of the Speaker are attended to; Provide secretarial services to the Speaker, Maintain the reception of the department; Maintain customer services in the Office of the Speaker; Coordinate the procurement service requests for the Office of the Speaker. Record and distribute all incoming and outgoing mail; Update the daybook. Acknowledge letters and invitations received; Maintain proper record keeping for the office; Arrange travel and accommodation for the Speaker, Councillors and Officials in the Office; Provide refreshments and stationery for the office; Maintain the diary of the Speaker. Attend to the visitors of the Speaker in line with Batho Pele Principles; Maintain cleanliness in the Office of the Speaker; Attend to the telephone calls in the office within the stipulated service standardsDEPARTMENT: CORPORATE SERVICES
 
POSITION: HUMAN RESOURCES RECORDS CLERK 
LEVEL: 8 
SALARY SCALE: R 307 404.74 – R 339 545.69 (EXCLUDING BENEFITS) 
 
REQUIREMENTS: Grade 12, National Certificate in Records Management/ HR /Public Administration, Computer Literacy; Minimum of two (02) years’ experience in archives or records management; Computer literacy will be an added advantage. 
 
SKILLS, KNOWLEDGE AND ATTRIBUTES: To provide clerical support to the municipality with regards to Human Resources records administration, which entails filing and disposal in order to ensure effective service delivery by the Municipality. 
 
KEY PERFORMANCE AREAS: Maintain physical and electronic records, Execute filing administration of termination records, File and retrieve recruitment records, personnel records as well as leave records. Ensure that the Municipality complies with the administrative prescripts of Human Resources records and archiving policy together with the legal provisions of applicable policies and systems; Ensures that access to records are strictly controlled in compliance with the National Archives Act of South Africa. 
 

Interested candidates should forward an application letter indicating the position they are applying for, comprehensive CV, certified copies of qualifications and ID to the Municipal Manager, Capricorn District Municipality, P O Box 4100, Polokwane, 0700 or hand – deliver applications at 41 Biccard Street, Polokwane at the registry desk. 

Those submitting applications are reminded to wear masks all the time and maintain social distancing. 

Faxed and emailed applications will not be considered. 

Enquiries should be directed to Prudence Sieda at (015) 294 1230 or Mpho Ramahlo at (015) 294 1123 

Capricorn District Municipality is committed to the achievement and maintenance of diversity and employment equity, especially in terms of race, gender and disability.
 Applicants from these designated groups are encouraged to apply. CDM reserves the right to make appointments. If you do not hear from us 3 months after the closing date, kindly accept that your application was unsuccessful. 

CLOSING DATE: THURSDAY, 08 OCTOBER 2020

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