Administrative Assistant: Internal Audit

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NATIONAL DEVELOPMENT AGENCY (NDA)

JOB PROFILE

POSITION DESCRIPTION

Position Title: Administrative Assistant: Internal Audit

Description
The incumbent will support the Chief Audit Executive in relation to diary management, typing and other clerical duties. Additionally, the incumbent will also provide general administrative support to the entire Internal Audit Unit and assist in terms of travel administration, meeting management etc.

Directorate: Internal Audit
Reports To: Chief Audit Executive
Position location: Head Office
Peromnes Grade: 11
Number of Direct Reports: N/A

POSITION REQUIREMENTS
Minimum Qualification
 Matric/ Grade 12 plus
 National Diploma in Office Administration
 
Essential Experience
 Min 2 years in general administration and customer service
 
Knowledge
 Basic Office Administration and Management
 
Skills & Abilities
 Excellent communication skills
 Problem-solving
 Customer service orientation
 Interpersonal skills
 Flexibility
 Integrity
 
MAIN AREAS OF RESPONSIBILITY
Unit Administration
 Provide a single point of contact/ reception to the NDA for Unit related services.
 Provide administration support to the Internal Audit Unit.

Manage Unit leave and attendance register.
 Manage the Internal Audit Unit’s diary.
 Coordinate Unit Reporting E.g. Monthly and quarterly reports
 Handle procurement processes for the Unit including sourcing required resources and obtaining approvals. Liaise with Supply Chain Officer as appropriate.
 Facilitate records and document management for the unit. Maintain hard copy and electronic filing system.
 Assist with the management of Unit procurement and assets
 
Support Administration
 Create, transcribe and distribute meeting documentation.
 Arrange meeting logistics
 Manage Chief Audit Executive’s diary.
 Render Secretarial support to Departmental meetings
 Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing for all Unit functions.
 Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up.
 Arrange and manage travel and accommodation arrangements for the entire Unit
 
Procurement Administration
 Handle procurement processes for the department including sourcing required resources and obtaining approvals
 Load procurement requisitions on the system for the Unit team.
 Maintain inventory of all equipment, stationery
 Receive invoices and facilitate for payment.
 Follow-up on all outstanding invoiced and submitted requisitions.
 
KEY RELATIONSHIP INTERFACES
Internal Relationships – other than reporting lines (manager and subordinates). *
• All directorates and units as support function
 
External Relationships (With Local/Provincial structures and other key parties, specify)
 Service Providers

Application details: A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za  must be emailed to [email protected].

POSITION REQUIREMENTS
Minimum Qualification
 Matric/ Grade 12 plus
 National Diploma in Office Administration
.

Correspondence will be limited to shortlisted candidates only. Preference will be given to candidates whose appointment will promote NDA Employment Equity targets.

NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2020HQLS07 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert.

Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application.

For enquiries regarding these positions, please contact Mr M Mntuyedwa at Tel: 011 018 5500 or Mr S Mlambo at Tel: 011 018 5632

Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required.

Closing date: 12 October 2020

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