ADMINISTRATIVE OFFICER X25

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ADMINISTRATIVE OFFICER: RESTORATIVE SERVICES (FUNDING) REF NO:
DSD 60/2020
SALARY : R257 508 per annum (Level 07)
CENTRE : Social Development, Western Cape Government
REQUIREMENTS : An appropriate 3-year tertiary qualification (National Diploma/B-degree or higher
qualification); A minimum of 1 year administrative experience. Competencies:
Knowledge of the following: Public Finance Management Act (PFMA, No 1 of
1999); Treasury Prescripts; Financial Delegations; NPO Act; Policy on Financial
Awards; Guidelines for the Implementation of the Policy on Financial Awards;
Ability to do the following: Motivate own ideas and approaches; Break down
problems into manageable parts and identify solutions; Listen well and be
receptive to the ideas of others; Manage conflict; Speak in public and make
presentation to large or small groups; Proven computer literacy;
Supervision/Management of staff; The following skills: budgeting, leadership,
liaising and decision making; Written and verbal communication.
DUTIES : Verification of prescribed documents for payment; Check Transfer Payment
Agreements (TPA’s) for correctness against approved funding submission; Verify
and monitor compliance (TPA and business plan) and identify non-compliance with
prescribed policy/legislation and funding conditions; Receive and distribute
activation sheet and confirm receipt of any outstanding documents with the
programmes/NPO’s; Business Plans: Verify the verification of the contents of the
business plan and supporting documents attached to NPO business plans (In
accordance with the call for proposals); Render a support function to Programme
Offices; Alert programmes in terms of non-compliance issues; Motivate, train and
guide staff within the component, to achieve and maintain excellence in service
delivery.
ENQUIRIES : Ms C Khatieb at Tel No: (021) 483 3538
APPLICATIONS : Only applications submitted online will be accepted. To apply submit your
application online only: via http://www.westerncape.gov.za/jobs or
https://westerncapegov.erecruit.co
POST 23/200 : ADMINISTRATION CLERK: DISABILITY REF NO: DSD 61/2020
SALARY : R173 703 per annum (Level 05)
CENTRE : Social Development, Western Cape Government
REQUIREMENTS : Senior Certificate (Grade 12 or equivalent qualification). Recommendation: work
experience. Competencies: A good understanding of the following: Clerical duties;
Capturing data; Working environment; Proven computer literacy (MSOffice);
Written and verbal communication skills; Planning and organization skills.
DUTIES : Render general clerical support services; Organise, store, capture and retrieve
correspondence and data (line function); Provide supply chain clerical support
services within the component; Liaise with internal and external stakeholders in
relation to procurement of goods and services; Provide personnel administration
clerical support services within the component; Maintain a leave register for the
component; Provide financial administration support services in the component;
Capture and update expenditure incomponent.
ENQUIRIES : Ms P Momoza at (021) 483 2197
APPLICATIONS : Only applications submitted online will be accepted. To apply submit your
application online only: via http://www.westerncape.gov.za/jobs or
https://westerncapegov.erecruit.co
POST 23/201 : ADMINISTRATION CLERK: RESTORATIVE SERVICES (FUNDING) REF NO:
DSD 59/2020
SALARY : R173 703 per annum (Level 05)
CENTRE : Social Development, Western Cape Government
REQUIREMENTS : Senior Certificate (Grade 12 or equivalent qualification). Recommendation:
Relevant work experience. Competencies: A good understanding of the following:
Public Finance Management Act (PFMA, No 1 of 19999); Treasury Prescripts;
Financial Delegations; NPO Act; Policy on Financial Awards; Ability to perform the
following: Manage conflict; Speak in public and make presentation to large or small
groups; Possess the following skills: Planning and organising, problem solving,
interpersonal relations, budgeting, leadership, decision making and liaising skills;
Proven computer literacy (MS Office); Written and verbal communication skills.
DUTIES : To evaluate and process prescribed documents for payment; Check financing
agreements for correctness; Monitor compliance and identify non compliance with
prescribed policy/ legislation and funding conditions; Request appropriate reports
and follow up any outstanding documents; Monitor submission and evaluate
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financial statements as well as do conjugated calculations; Check appropriate
records/ reports; Render a support function to the senior staff; Advice and
information to the Assistant- Director regarding payment trends, and budget inputs;
Render a support function to Programme Offices in line with the Departments’
Integrated Service Delivery Model; Provide programme sponsors and managers
with financial and non-financial data; Administrative support.
ENQUIRIES : Ms P Downes at Tel No: (021) 483 5739
APPLICATIONS : Only applications submitted online will be accepted. To apply submit your
application online only: via http://www.westerncape.gov.za/jobs or
https://westerncapegov.erecruit.co.za

ADMINISTRATION CLERK: REGISTRY
Central Karoo District
SALARY : R173 703 per annum
CENTRE : Beaufort West Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate experience in a registry and/or archives environment. Competencies
(knowledge/skills): Ability to communicate in at least two of the three official
languages of the Western Cape. Computer literacy (MS Word, Excel and Outlook
Programmes). Knowledge of policies regarding registry and archives. Knowledge
of working with confidential documents. Ability to effectively multi-task, function
independently and under pressure.
DUTIES : Open, sort, distribute and frank mail. Efficient and the confidential handling of mail.
Opening, closing, archiving of files and identify files to be dispose according to
National Archives Act, Act 43 of 1996. Effective management of registry equipment
and effective support of the HR functions. Maintaining update registers. Ordering
of goods/stationary and completion of LOGIS documents.
ENQUIRIES : Mr EJ Jewel Tel No: (023) 414-8291
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 16 October 2020
POST 23/178 : ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT
Cape Winelands District
SALARY : R173 703 per annum
CENTRE : Stellenbosch Hospital
REQUIREMENTS : Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed
subject and/or Senior Certificate (or equivalent) with experience/competencies that
focuses on the Key Performance Areas (KRA’s) of the post. Experience:
Appropriate experience of Asset Management and Warehousing in a LOGIS
environment. Appropriate experience of the LOGIS, WINRDM and EPS (Electronic
Procurement System). Inherent requirement of the job: Valid driver’s license (Code
B/EB). Competencies (knowledge/skills): Good verbal and written communication
skills in at least two of the three official languages of the Western Cape. Computer
literacy (MS Office: Word, Excel, Outlook (e-mail). Knowledge of the AOS, PFMA,
Finance Instructions, Provincial Treasury Instructions and National Treasury
Regulations.
DUTIES : Responsible for demand and acquisition management functions. Perform duties
related to EPS processes and compliance. Prepare bidding templates and relevant
documentation to present at Quotation Evaluation Committee. Perform various
tasks related to procurement processes and compliance. Assisting with Asset
Management functions. Perform and assist with Interim and Annual Financial
statement reporting and financial year end tasks.
ENQUIRIES : Ms T September Tel No: (021) 808-6112
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : Shortlisted candidates may be subjected to a practical test. No payment of any
kind is required when applying for this post.
CLOSING DATE : 16 October 2020
POST 23/179 : ADMINISTRATION CLERK: SUPPORT (INFORMATION MANAGEMENT)
Garden Route District
SALARY : R173 073 per annum
CENTRE : Ladismith Hospital
REQUIREMENTS : Minimum educational qualification: Senior certificate (or equivalent). Experience:
Appropriate experience in information Management in a health environment.
Inherent requirement of the job: Valid Code B/EB driver’s license. Competencies
(knowledge/skills): Knowledge of and experience in information management
systems (PHIS/IDEAL CLINIC/CLINICOM/Sinjani/Tier.net). Advance computer
literacy (MS Office: Word, Excel and PowerPoint). Proficiency in at least two of the
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three official languages of the Western Cape. Ability to function independently and
within a team context.
DUTIES : Responsible for data management, i.e. collection, collation, capturing and
reporting. Perform an administrative role as a member of the information
management team. Office administration with regards to filing processes,
telephonic enquiries and letters. Assist with data management quality monitoring.
Interpret and analyse data trends. Participate in health information coordinating
activities and maintain data retravel efficiency. Assist with campaign data.
ENQUIRIES : Ms AK Laubscher, Tel No: (028) 551-1010
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE No payment of any kind is required when applying for this post.
CLOSING DATE : 16 October 2020
POST 23/180 : ADMINISTRATION CLERK: SUPPORT (QUALITY ASSURANCE) (X3 POSTS)
Chief Directorate: Rural Health Services
SALARY : R173 703 per annum
CENTRE : Worcester Regional Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate experience in an administration environment. Inherent requirement of
the job. Willingness to work 12-hour shifts (which include night duty, weekends
and public holidays) and work overtime on short notice. Competencies
(knowledge/skills): Ability to communicate (written and verbal) in at least two of the
three official languages of the Western Cape. Computer literacy (MS Word, Excel).
Knowledge of Department of Health complaints management and excellent
interpersonal skills, as well as telephone etiquette. Strong sense of confidentiality
and trustworthiness and Ability to ensure confidentiality of sensitive information
and use own initiative, work independently and under pressure.
DUTIES : Drawing of inpatient lists – mid-day and midnight. Answering of telephones and
referral of enquiries. Handle telephonic and personal enquiries with regards to
patients. Handle visitor enquiries. Comply with Ideal Facility requirements with
regards to patient centred experience. Provide relief clerical and administrative
support to the supervisor.
ENQUIRIES : Ms S Nieuwoudt Tel No: (023) 348-64585
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 16 October 2020
POST 23/181 : ADMINISTRATION CLERK (SUPPORT): WASTE MANAGEMENT
Chief Directorate: Metro Health Services
SALARY : R173 703 per annum
CENTRE : Valkenburg Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate experience in segregation, packaging, storage, transportation,
disposal and treatment of health care risk waste and domestic waste in a hospital
environment. Inherent requirement of the job: Ability to do physical work. Ability to
lift heavy objects. Valid (Code B/EB) driver’s license. Willingness to work overtime
if required. Competencies (knowledge/skills): Computer literate. Good reading and
writing skills in at least two of the three official languages of the Western Cape.
Knowledge of cleaning materials and agents. Knowledge of domestic and health
care risk waste regulations and protocols.
DUTIES : Effectively manage of domestic and health care risk waste departments processes
and adhere to infection control as well as health and safety regulations. Ensure
compliance to service level agreement and deal with outsourced services. Manage
the collection, reprocessing, decontaminating and or disposal of dirty, used or
expired items. Manage the procurement of consumables, as well as the packing,
supply, delivery of readily prepared items to the various hospital departments.
Provide optimal support to supervisor and colleagues.
ENQUIRIES : Ms M Froneman, Tel No: (021) 826-5864
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
CLOSING DATE : 16 October 2020

ADMINISTRATION CLERK: SUPPORT (MENTAL HEALTH CARE ACT
COORDINATOR)
Chief Directorate: Metro Health Services
SALARY : R173 703 per annum
CENTRE : Valkenberg Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Appropriate
Experience in a health environment. Appropriate office administration experience.
Good verbal and written communication skills with all levels and the public in at
least two of the three official languages. Sound secretarial, organisational and
planning skills. Knowledge of Mental Health Care Act related policies and
regulations. Proven computer literacy, i.e. MS Office package and Clinicom
experience.
DUTIES : Receive, check, monitor and co-ordinate all documents in respect of mental health
care users relating to admissions, discharges, transfers, leave of absence, periodic
reports (both acute and forensics) and documents processed to be referred to the
MHRB or Western Cape High Court. Data capturing of information and managing
databases. Responsible for record keeping, the receipt and sending of all post.
Handle face to face and telephonic, verbal and electronic communications to and
from the hospital, i.e. with patients and the public. Provide training on the
completion of MHCA Forms to all staff when requested. Perform administrative
tasks and provide support to clerical staff, i.e. Admissions; Waiting List, Ward and
Quality Assurance Clerk.
ENQUIRIES : Ms T Ellis Tel No: (021) 826-5808
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 16 October 2020

PROVINCIAL ADMINISTARTION: WESTERN CAPE
DEPARTMENT OF AGRICULTURE
CLOSING DATE : 19 October 2020
NOTE : Only applications submitted online will be accepted. All shortlisted candidates must
make themselves available to be interviewed at a date, time and place as decided
by the selection panel. All shortlisted candidates will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics of
which will be communicated by the Department. Following the interview and
technical exercise, the selection panel will recommend candidates to attend a
generic managerial competency assessment (in compliance with the DPSA
directive on the implementation of competency-based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS Competency Assessment tools. The nominated
candidate will also be required to complete the Senior Management Pre-Entry
Programme before they may be appointed into this post. The purpose of the Senior
Management Pre-Entry Programme, which is a public service specific training
programme applicable to all applicants who aspire to join the SMS, is to ensure
that potential SMS members have a background on processes and procedures
linked to the SMS. The duration of the online Pre-Entry Programme is 120 notional
hours (15 days). Full details may be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/
furthermore, thanks to the huge public interest we receive many applications for
our positions, and as such will not be able to respond personally to all applications.
Therefore, should you not hear from us within 10 weeks from close of advert please
consider your application unsuccessful. Kindly note that technical support is only
available from Monday to Friday from 8:00 to 16.00 should you experience any
difficulties with your online application, contact the Helpline: 0861 370 202.

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