FILLING AND CAPTURING CLERK

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FILLING AND CAPTURING CLERK REF NO: DOHS/21/2020
Branch: Corporate Services
Chief Directorate: Corporate Support
Directorate: Registry and Records Management
Sub-Directorate: Records Management
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : Applicants must be in possession of a Gr 12 certificate. Computer literacy
in MS Word, Excel and Outlook. Fully conversant in at least two (2)
national languages, including English. Knowledge and understanding of
National Archives and Records Management (NARS) prescripts and
practices for management of public records. Good communication and
interpersonal relations skills (written and verbal). Ability to prioritize and
work under pressure, sound planning, organizing and administrative skills.
DUTIES : The successful candidate will be responsible to file and capture
(electronically) all records under repository custody in all prescribed
records inventories, including update and maintenance of all repository
inventories, registers and databases. Process records and transfer
requests from business units for custody in internal repositories. Process
classification of closed and terminated records including decongestion,
sorting, arrangement, description, back-filling, boxing and shelving.
Facilitate safe storage, care and preservation of records in repositories.
Process user access to repository records. Process systematic disposal
of qualifying records including identification, retrieval and verification for
destruction of ephemeral records and transfer of archival records to
NARS.
ENQUIRIES : Ms E Motsepe Tel No: (012) 444-9037
NOTE : Male candidates and people with disabilities are encouraged to apply.

DEPARTMENT OF JUSTICE & CONSTITUTIONAL DEVELOPMENT
CLOSING DATE : 02 November 2020
NOTE : Interested applicants must submit their applications for employment to the
email address specified to each post. The email must include only
completed and signed Form Z83, obtainable from any Public Service
Department or on the internet at www.gov.za, a CV with a font size of 10
and Arial theme font, copy of Identity Document, Senior Certificate and
the highest required qualification as well as a driver’s license where
necessary. Attachments must be limited to 10 megabytes. Emails that do
not comply with the above specifications will bounce back without
reaching the Department. Original/certified copies must be produced by
only shortlisted candidates during the interview date. A SAQA evaluation
report must accompany foreign qualifications. Applications that do not
comply with the above mentioned requirements will not be considered. All
shortlisted candidates for SMS posts will be subjected to a technical and
competency assessment. A pre-entry certificate obtained from National
School of Government (NSG) is required for all SMS applicants.
Candidate will complete a financial disclosure form and also be required
to undergo a security clearance. Foreigners or dual citizenship holder
must provide the Police Clearance certificate from country of origin. The
DOJ&CD is an equal opportunity employer. In the filling of vacant posts
the objectives of section 195 (1) (i) of the Constitution of South Africa,
1996 (Act No: 108 of 1996), the Employment Equity imperatives as
defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and
relevant Human Resources policies of the Department will be taken into
consideration. Reasonable accommodation shall be applied for People
with Disabilities including where driver’s license is a requirement.
Correspondence will be limited to short-listed candidates only. If you do
not hear from us within 3 months of this advertisement, please accept that
your application has been unsuccessful. The department reserves the
right not to fill these positions. Women and people with disabilities are
encouraged to apply and preference will be given to the EE Target.

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