Debtors Administrator


Debtors Administrator

About us

Rallim is an innovative and unique modern learning environment which is a response to the current climate in the South African educational sphere as well as in the global arena. We are an independent, English medium, co-educational pre-preparatory and preparatory modern learning environment (school) situated on the corner of Berkshire Boulevard and Deerhurst Drive in Sunningdale, along the West Coast of Cape Town, South Africa.

Job overview

An opportunity has become available for a professional and experienced individual to fill the role of Debtors Administrator, reporting to the Business Manager. This is an excellent opportunity for the right individual to join a growing organisation. The ultimate goal is to efficiently manage the debtor portfolio and related accounting functions as well as to action the recovery process for delinquent accounts.

Responsibilities and duties

Prompt capturing and accurate verification of student monthly invoices/credit notes for all revenue streams (ie Application Fee, Registration Fee, Tuition Fee, Aftercare, Extramural Activities (automated process via parent portal), and relevant discounts, as well as other sundry income items as required
Preparation and reconciliation of accounts.
Following up and correcting errors detected.
Liaising with Independent Contractors, regarding extramural charges.
Accurately setting up the debit order system for automation between Ed-Admin and Standard Bank Online and timeous processing thereof.
Accurate receipting of monies received
Timeously emailing accurate month end statements to all debtors.
Following up on outstanding accounts. Contacting debtors for payment as laid out in debt management policy. Obtain a promise to pay and record on Ed-admin.
Maintain accurate records of all transactions and correspondence regarding debtors’ accounts.
Record pertinent facts of communication with parents on Ed-admin.
Ensure revenue controls are in place. Correct fee codes are attached. All work is discussed, monitored and checked constantly to ensure that all transactions are accurately recorded.
Attention to detail is key (can adversely affect client perceptions and management decisions).
Providing periodic report backs on status of ageing to Business Head and Executive Head.
Processing of credit checks for potential new parents.
Prompt and professional communication with parents, colleagues, and external providers.
Assisting with annual audit requirements
Keeping administration documentation and filing accurate and up to date
Perform ad hoc duties as required by the school.
Closing Date
Rallim School, Berkshire Boulevard, Sunningdale, Western Cape

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