Assistant Officer

3990: Assistant Officer (post level 13)





Department Finance
Assistant Officer (post level 13)
Job ID: 3990

*NB! Internal Advert: Only UFS employees are invited to apply for this position.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered. 

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

a detailed curriculum vitae and cover letter;certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);a certified copy (not older than 6 months) of your identity document (ID);proof of registration with a Professional Body (if applicable);a copy of your driver’s license (if applicable).a service record of your current employer / last employer.

Duties and responsibilities:

Stock Management

Perform duties on the PeopleSoft Financial system.Issue stock for department.Responsible for stock control management.

Client Services

Service internal and external clients.Handle telephone enquiries.Assist with client enquiries.Responsible for stock deliveries.

Financial Management

Have financial acumen.Ability to count.


File and sort issued documents.Ensure important documents of store are recorded and kept safe.

Quality Assurance

Pack shelves and ensure that stock is protected and not damaged.Report any damages, inferior stock and stock loss.Keep store clean and neat.

Inherent requirements:

Grade 12 on NQF level 4 with accounting or maths as subject.

Required competencies:

• Results Orientated: 

– The ability to be reliable, responsible, dependable and to fulfil obligations.
– The ability to maintain composure and self-control. 

• Strategic Thinking: 

– The ability to deal with several activities at a time.
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. 

• Business Acumen:

– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office. 

• Leading: 

– The ability to lead, take charge of situations, and offer opinions and directions to others.
– The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. 

• Building Coalitions:

– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to interact with others and establish personal connections with people. 


A minimum of one (1) year relevant working experience related to the duties and responsibilities.Experience in the stock and store environment.A valid driver’s license (please attach a copy).

Assumption of duties:

As soon as possible.

Closing date:

10 September 2021

The annual remuneration package, including benefits is R 187 424.42 – R 314 228.57 per annum, depending on the budget available for the position, relevant work experience and qualifications.


For enquiries, please feel free to contact 051 401 9848/ 7267 /7705 or email [email protected]

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.


UFS staff members can log onto PeopleSoft, click Self-Service, Recruiting and Careers to apply online. 

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